Contemporary China Studies Programme Administrator (Maternity Cover)

Contemporary China Studies Programme Administrator (Maternity Cover)
University of Oxford China Centre, Dickson Poon Building, Canterbury Road, Oxford


The Oxford School of Global and Area Studies

An exciting opportunity has arisen to join the Oxford School of Global and Area Studies as the Contemporary China Studies Programme Administrator on a full time, fixed term basis (maternity cover).

The Role: 

The Programme is now seeking a talented, versatile and conscientious full-time administrator to support the day-to-day delivery and administration of the MSc in Contemporary Chinese Studies and MPhil in Modern Chinese Studies.  


This is a highly responsible role within the OSGA wider administration team of professional staff reporting to the Programme Administrator – African Studies Centre, in a vibrant and dynamic University department.

The post holder will have a wide range of responsibilities from supporting the Programme Director and the school-wide OSGA Exam Board, administrative colleagues in Examination Schools, liaising closely with academic colleagues within Contemporary China Studies Programme and beyond, and providing administrative support with research ethics approvals.

The successful candidate will play a key part in developing and supporting the processes around the degree programmes and will be working closely with the School’s Education Manager to ensure that all sources of course information are made available, as required by the University policies, ensuring a positive student experience. In particular, she/he will manage all enquiries from prospective and on-course students to the MSc in Contemporary Chinese Studies and MPhil in Modern Chinese Studies; service relevant committees, provide secretarial and other administrative support to the programme.

Liaising effectively with colleagues from across and beyond the collegiate University you will take responsibility for coordinating the CCPS  events, facilitating the organisation of any hospitality, accommodation and travel arrangements, as required, including monitoring the budget allocated for each event. The successful candidate will also be supporting the programme’s marketing and communications activities.


You will be based in the University of Oxford China Centre, Dickson Poon Building, Canterbury Road, Oxford. OX2 6LU as your normal place of work but you will be able to agree a pattern of regular hybrid working with your line manager.


 About You:

The post is very varied and stimulating, hence it will suit an individual who enjoys being part of a busy office in an environment of competing priorities. Applications are welcome from candidates with previous experience in academic and/or events administration, who are able to demonstrate a sufficient level of computer literacy,  good communication skills and an ability to produce high-quality, accurate, independent work with little supervision. Experience of working with social media is desirable.


Application process: 

Applications for this vacancy should be made online. When applying to this position, you will be required to upload a CV and a supporting statement addressing how you meet each of the selection criteria, as listed in the job description. Further details regarding the selection criteria and details on how to apply can be found in the document attached.


Informal enquiries are welcome: please email Please quote the vacancy reference 173013 in all your correspondence.


The closing date for applications is 12.00 noon on 1st July 2024. Applications received after the closing date cannot be considered.


Interviews will be held in person as soon as possible after the closing date.


If you, as an applicant, require reasonable adjustments to be made in the interview process, please do reach out and discuss this with our HR team. We will do our best to facilitate and accommodate reasonable adjustments. 

The University of Oxford holds an institutional Silver Athena Swan award, acknowledging the progress made in addressing a number of gender gaps across the University. Applications are particularly welcome from men and black and minority ethnic candidates who are under-represented in professional services in Oxford.


What We Offer: 


As an employer, we genuinely care about our employees’ wellbeing and this is reflected in the range of benefits that we offer including:

  • An excellent contributory pension scheme
  • 38 days annual leave
  • A comprehensive range of childcare services
  • Family leave schemes
  • Cycle loan and electric or ultra-low emission vehicle scheme
  • Discounted bus travel and Season Ticket travel loans
  • Membership to a variety of social and sports clubs



Contact Person : HR Officer Vacancy ID : 173013
Contact Phone :   Closing Date & Time : 01-Jul-2024 12:00
Pay Scale : STANDARD GRADE 6 Contact Email :
Salary (£) : £32,332- £38,205 per annum